GENERAL PRIVACY POLICY
INTRODUCTION
The Royal Academy of Engineering takes its responsibilities in relation to data protection seriously. This document sets out the ways in which we collect, use and share personal data across the Academy.
In this general Privacy Policy (the "Privacy Policy"):
- References to we, us or our means the Royal Academy of Engineering, a Registered charity (No. 293074) (Academy). We are located at Prince Philip House, 3-4 Carlton House Terrace, London, SW1Y 5DG, United Kingdom
- References to you or your means anyone using the Services and or the Website (both as defined below).
- References to the Websites means the websites found at www.raeng.org.uk, enterprisehub.raeng.org.uk, qeprize.org, www.ingenia.org.uk, stemresources.raeng.org.uk, lif.raeng.org.uk, forum.raeng.org.uk, educationforengineering.org.uk, www.princephiliphouse.com and innovators.raeng.org.uk
- the Services are made available by us to you (including via the Websites) and include:
- applying for and attending events that we organise;
- applying for and receiving grants from us;
- entering competitions that we hold;
- sponsoring or nominating a prize winner;
- applying for and attending training courses we organise; or
- participating in any activities that we undertake to fulfil our ethos and objectives as a charitable organisation.
Note that there is a separate Employee Privacy Policy and HR Retention & Record Keeping Policy for data related to Academy employees.
WHO IS RESPONSIBLE FOR THE PERSONAL INFORMATION THAT WE COLLECT?
The Academy is the controller because we determine the purpose for which your personal information is used and how we use your personal information.
WHAT LEGAL BASIS DO WE HAVE TO PROCESS YOUR DATA?
The lawful bases we rely on for processing your information are:
(a) Consent - We will ask for your consent to process your marketing preferences, cookies, and processing Diversity & Inclusion data
(b) Contractual obligation – Data required for the performance of a contract we have or will enter with you
(c) Legal obligation – We are required to keep some data for legal obligations like tax purposes
(d) Public task - To enable us to support the Home Office in its statutory duties.
(e) Legitimate interest - We require your personal information in order to enable us to manage and carry out our operations as an organisation and fulfil our role in relation to the pursuit, encouragement and maintenance of excellence in engineering and to promote the advancement of engineering for public benefit. Data subjects will always be given visibility of our Privacy Policy and the option to opt-out.
Legitimate Interest is the legal basis for marketing to corporate individuals and by post.
For the full privacy policy, please see the General Privacy policy below.